Acorn Hearts is committed to respecting your privacy and ensuring the personal information you have entrusted
to us is processed in accordance with the General Data Protection Regulation 2016/679 (the GDPR)
and other legislation relating to personal data and rights.
HOW ACORN HEARTS COLLECTS PERSONAL INFORMATION
Personal information is collected directly from you when you:
· Request to be sent Short Thought weekly
· Sign up for and attend an event ie a Retreat
· Complete our online contact form.
WHAT PERSONAL INFORMATION DOES ACORN HEARTS PROCESS
The personal information Acorn Hearts holds consists of:
· Your full name:
· Email address:
· Events information:
· Contact requested i.e. Short Thought, General Mailing, Event information.
The GDPR recognises some information as ‘sensitive personal data'. The information we process is
likely to constitute 'sensitive personal data' it may be suggestive of your religious beliefs.
At this time, we do not process any other personal data.
HOW DOES ACORN HEARTS USE YOUR PERSONAL INFORMATION?
We highly value the personal information you share with us. We promise to keep your information up to date,
to store or destroy it securely, to protect it from loss, misuse, unauthorised access and disclosure and to ensure that appropriate technical measures are in place to protect it. We will not collect or retain excessive amounts
of data and we will not use it for marketing purposes, unless you are specifically signing up for our mailing.
We use your personal information for some or all of the following purposes:
· To enable us to meet all our legal and statutory obligations.
· To maintain Acorn Hearts’ accounts and records.
· To seek your views or comments.
· To notify you of changes to our events.
· To send you communications which you have requested and that may be of interest to you.
· To invite you to events.
· To send out our weekly Short Thought.
WHAT IS THE LEGAL BASIS FOR PROCESSING YOUR PERSONAL INFORMATION?
Our data is processed because it is necessary for our legitimate interests.
Your explicit consent will be sought when you sign up for general mailing so that we can keep you
informed about future events, activities and services.
Your consent will also be sought if you want to submit an article for Short Thought,
or if we would like to use anything personal to you online or in print.
SHARING YOUR PERSONAL INFORMATION
Your personal information will be treated as strictly confidential.
It will not be shared with third parties unless required by law or statute.
HOW LONG DO WE KEEP YOUR PERSONAL INFORMATION?
We will endeavour to keep your information for only as long as we need it.
This means that we may delete it when it is no longer necessary.
ACCESS TO YOUR INFORMATION AND CORRECTION
You have the following rights with respect to your personal Information.
When exercising any of the rights listed below, in order to process your request, we may need to verify
your identity for your security. In such cases we will need you to respond with proof of your identity
before you can exercise these rights:
· The right to access information we hold on you
o At any point you can contact us to request the information we hold on you as well as why we have that information, who has access to the information and where we obtained the information from.
Once we have received your request we will respond within a month.
· The right to correct and update the information we hold on you
o If the information we hold on you is out of date, incomplete or incorrect, you can inform us
and your information will be updated.
· The right to have your information erased
o If you feel that we should no longer be using your data or that we are illegally using your data,
you can request that we erase the information we hold.
o When we receive your request we will confirm whether the information has been deleted or the reason why
it cannot be deleted (for example because we need it for our legitimate interests or regulatory purpose(s)).
· The right to object to processing of your data
o You have the right to request that we stop processing your data. Upon receiving the request we will contact
you and let you know if we are able to comply or if we have legitimate ground to continue to process your data. Even after you exercise your right to object, we may continue to hold your information
to comply with your other rights or defend legal claims.
· The right to data portability
o You have the right to request that we transfer some of your information to another controller.
We will comply with your request, where it is feasible to do so, within one month of receiving your request.
· The right to withdraw your consent to the processing at any time for any processing of data
to which consent was sought
o You can withdraw your consent easily by email to firstname.lastname@example.org
· The right to object to the processing of personal data where applicable.
· The right to lodge a complaint with the Information Commissioner’s Office (see Contact details below).
TRANSFER OF INFORMATION ABROAD
We do not currently transfer information at all. Should this change in future we will notify you in advance and
any electronic personal information transferred to countries or territories outside the EU will only be placed
on systems complying with measures giving equivalent protection of personal rights either through
international agreements or contracts approved by the European Union. Our website is accessible from overseas.
If we wish to use your personal information for a new purpose, not covered by this policy, then we will provide
you with a new privacy notice explaining this new use prior to commencing the processing and setting out
the relevant purposes and processing conditions. Where and whenever necessary,
we will seek your prior consent to the new processing.
Acorn Hearts web site (in the footer area of each page) or from contacting Acorn Hearts at the email below.
Acorn Hearts, Alison Green
Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF